Tenant Eviction Letter

Every landlord usually has a long-drawn process to choose the right tenant for her/his property. If you are one, you are probably aware of all the effort you took to find a tenant who would abide by all the rules and policies laid out by you. Even if you were successful, it is possible that at some point in time, your tenant has not been able to abide by those rules to a point where you have had to send her/him an eviction letter. It is not a comfortable process, but in times of severe violation of policies, it is the only option you have before you head toward legal proceedings for the same.

Using a tenant eviction letter will get your tenant to understand the gravity of the situation because it is an official letter. Of course, if this letter fails to work, as mentioned earlier, you will have to resort to legal measures for eviction. Since an eviction letter is an official document, there is a particular manner in which it should be written. Here, we tell you how to write an eviction letter by means of a sample.

Tips to Write an Eviction Letter

A tenant eviction letter may be used to get a tenant to comply with your policies which may include not having pets, paying the rent on time, a violation of the lease, or simply behavior that is unacceptable to the neighbors. There are some tips to keep in mind when drafting a letter of eviction so that you and your tenant are exactly aware of the consequences of ignoring such a letter.

  • You have to be aware of the eviction laws in your area so that your letter is considered valid. Find out from the courthouse the eviction laws in the state you reside in. These may vary among different states.
  • Decide on the amount of time you wish to give the tenant to evict the property. The period may range from 3 days to 30 days based on the reason for eviction.
  • Understand the distance you are willing to go if the tenant does not comply with the letter. These consequences will have to be clearly stated in the letter.
  • State the exact reason for eviction orders in the letter, and put in the date of the letter. Eviction letters are considered valid from the day they are received.
  • Ensure that the tenant has received the letter. The best way to do so is to have it delivered by hand so that she/he cannot claim non-receipt of the letter.

With these tips in mind, here’s a look into a sample that will help you write an appropriate eviction letter.

Sample #1
Date

Tenant Name

Address Line 1

Address Line 2

City

State

Dear (Tenant Name),

You are hereby requested to vacate the aforesaid premises within 14 days of the receipt of this notice. This is with regard to the continuous delay in payment of rent despite regular reminders.

Kindly heed this notice as the last one before we resort to legal proceedings, the ramifications of which can be severe and humiliating, should you fail to vacate the premises within the given notice period.

I understand the difficulty you may be facing regarding payment of rent on time, and sincerely hope you will resolve the current issue without having to take the matter to the court.

Sincerely,

(Landlord Signature)

Landlord’s Name

The aforementioned sample was a basic and slightly personal one, and you may write a more formal letter to your tenant for eviction. Such an sample has been presented below.

Sample #2
Date

Tenant Name

Address Line 1

Address Line 2

City

State

Dear (Tenant Name),

This is to inform you that you have violated the following rules according to the rental agreement signed by you:

  1. Playing loud music late at night in spite of constant complaints from neighbors.
  2. Keeping a pet despite the strict no pet policy clearly stated in the agreement.
  3. Failure to pay the rent due for a period of two months.
  4. Severe damage of property, the cost of which will be deducted from your security deposit.

(Choose any one or more reasons, or write your own.)

You are hereby instructed to cease all violations and vacate the aforesaid property within 3 days, failing which legal proceedings will be instituted against you to recover the premises.

Sincerely,

(Landlord Signature)

Landlord’s Name

Again, sending an eviction notice is not a very pleasant affair, but is sometimes necessary when all other methods have failed.

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