You cannot just write such letters without following a proper format. You need to follow some rules. The letter should contain the correct etiquette and wording that will sound sincere, and not very over the top. Write your letter within 7 days of the event, for which you need to thank the receiver. It should contain an introductory sentence regarding the specific event that made an impact on you. It should be short and to the point. Do not beat around the bush, just get to the point of thanking the person.
Your letter should sound sincere and have a personal touch. It should express your personal feelings, even if it seems to be a formal gesture. You should direct it to a single individual, and in case of an organization or group, address it to the senior person of the company or organization. The following templates may clear your doubts.
|Thank You Letter ~ 1 for Business Situation|
New York, 555000
Date: 2nd February 2010
Mr. Danny Jones
Dear Mr. Jones:
Tom Smith of My World, Inc has retained me to represent him.
During our initial meeting, he informed me that he had chosen our firm based upon your recommendation.
I want to thank you for this referral and to also inform you that I believe we will be able to assist Mr. Smith in his present situation.
I am delighted that everything worked out so well for you.
|Thank You Letter ~ 2 for Gift|
|Dear Mr. Jones,
Thank you so much for the flowers you sent over for my birthday. You are a great friend and coworker. The gift showed me that you really care about our relationship.
I hope you have a great day and I look forward to seeing you around the office.
|Thank You Letter ~ 3 for Donation|
|Dear Mr. Jones:
On behalf of the Special Children’s Home, members and staff, I take this opportunity to express our sincerest appreciation for your contribution of USD 4,000/-. Special Children’s Home is deeply grateful for your support and generosity.
It is through the support of individuals and corporate representatives like you that we are able to continue to strengthen our programs, and to develop new and innovative projects to help the underprivileged and orphan children.
As we approach the turn of the century, Special Children’s Home will continue to lead the charge in providing specialized services to children around the world.
Again, thank you for making this mission a reality.
These were a few samples of appreciation that you can use for thanking someone who made a difference. Everyone likes to be thanked for their efforts however small. Always take time to thank people who help make your day. This is not only a polite gesture, but a way to build a good reputation and friend network in the society.