Retirement Letter Template

A retirement letter is written by people who are reaching their retirement age and would like to inform their employer about their plans. This letter includes a statement that explains your intention to retire from your job and the date you expect to retire. It is important to mention your retirement date, as it gives the organization time to find a suitable replacement for your post. You need to write this even if you speak to your company about your plans verbally. You should give it at least 6 weeks before the date. Send it to the Human Resource Department and follow all the procedures after submitting the same. On that note, this article will give you some retirement letter templates.

Vital Information

You need to follow a proper format that reflects professionalism and leaves the matter crystal clear. Write your name, date when the letter was written, and your employee ID number. You also need to mention the number of years of service and the official date of retirement. If medical, dental, or other benefits were a part of your incentives after you retire, you need to mention if you would like to continue with them. If you need some assistance, be sure to mention it too.

These points mentioned in your retirement letter format will be helpful for the employer to understand your needs and won’t lead to any misunderstandings later. Be sure you write the letter in a polite and cordial tone. And also, mention your address of correspondence and phone number for the employer to contact you after the retirement date. There are many examples that you can use to help you write one for yourself.

Examples

Sample # 1
John Brown

Park Avenue

New York, 555000

555-76567

[email protected]

Date: 25th January 2010

Mr. Danny Jones

HR Manager

Lincoln and Smith Associates

Mansion Towers,

New York, 555001

Sub: Retirement Letter from John Brown, Associate Loan Manager.

Dear Mr. Jones:

I would like to inform you that I am retiring from my position with Lincoln and Smith Associates, effective 8 February 2010.

Thank you for the opportunities for professional and personal development that you have provided me over the years. I have enjoyed working for Lincoln and Smith Associates and appreciate the support provided to me during my tenure with the company.

While I look forward to enjoying my retirement, I will miss working for the company. If I can be of any assistance during this transition, please let me know.

Sincerely,

Your Signature

John Brown

Sample # 2
John Brown

Park Avenue

New York, 555000

Ph. No- 555-76567

[email protected]

Date: 25th January 2010

Mr. Danny Jones

HR Manager

Lincoln and Smith Associates

Mansion Towers,

New York, 555001

Sub: Retirement Letter from John Brown, Associate Loan Manager.

Dear Mr. Jones:

This is to inform you about my impending retirement, effective from 8 February 2010. My retirement comes after 39 years of employment with Lincoln and Smith Co. Ltd. I wish to express my gratitude for your indefatigable support throughout my tenure. It has been an enriching experience to work in this organization.

I would also like appreciate the support provided to me by my colleagues throughout these years. I would like to inform you that I wish to continue contributing to Life Insurance Plan and the medical health benefits provided by your company to ensure continued insurance coverage during my retirement.

I would like to inform you that all company assets have been relinquished as per the attached list of items and would request confirmation of receipt.

I would be obliged if you could kindly forward all correspondence in my name to the following address:

John Brown

Park Avenue

New York, 555000

Ph. No- 555-76567

[email protected]

Respectfully,

Your Signature

John Brown

These were a few examples that you can use to inform your employer regarding your plans to retire. It is very important to submit a retirement letter in writing as it initiates the official process. As you can see from the above samples, the job is not very difficult. You need to stick to the format to ensure you can get your employee’s attention to the main points you wish to make.

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