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- Begin by writing your interest in the issue as an individual or as an organization (if you are representing an organization). This states the purpose of letter in short.
- Write 2 – 3 sentences of examples to validate your interest/reason for writing the letter. These may be facts and data collected by you that highlight the intensity of a specific situation or other similar things.
- Give some of your personal opinions.
- In one or two sentences, provide motivation or encourage readers to champion the cause that you are trying to highlight through your letter like global warming, pollution, traffic problems, etc.
- Ensure that all paragraphs are properly assembled.
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- Check out local newspapers address, emails ids and send your letter. Research the proper way of sending the letter. Some newspapers accept attachments while some prefer full text in the body.
The New Era Times,
9 West 57th Street,
Subject: Spreading Mass Awareness About Dangers of Using a Cell Phone While Driving
Through your esteemed newspaper, we are pleased and honored to express our views on increasing threats of using a cell phone while driving. We are the undergrad students of St. Patrick’s College in Park Street, New York. In an unfortunate incident, exactly two weeks ago, we lost one of our classmates, Nick Breck (21), in a tragic accident. He succumbed to severe injuries before he could be taken to the hospital. The cause of accident as reported by the police officials has been negligent driving. It is mentioned in the report that Nick was talking on a cell phone that led to a lapse in his concentration and he eventually lost his control, bumping into a huge cargo truck.
His sudden demise has left us in inexplicable pain. As a tribute to our love for Nick, we all have decided to gather courage and recover from this shock. To engage ourselves in constructive work, we have started a campaign to spread awareness about accidents related to cell phones and driving. In the reference material attached to this letter, you can see various newspapers cuttings and photographs that highlight the gravity of the situation. In the year 2008 alone, nearly 6,000 American residents lost their lives because of accidents related to a cell phone use while driving. Moreover, car crashes and texting while driving have been related more closely in recent years. Cell phones usage while driving has been rated to be far more dangerous than drunk driving, which highlights the dangers of using cell phones when we are commuting from one destination to the other.
Students of our college have vouched never to use a cell phone while driving and we have made several communities on social networking websites to promote the same cause. Coming Sunday, we have called for a meeting of teenagers and youth in our locality to share our views and opinions on this sensitive topic. The discussion will be addressed by our college principal, Mr. Ben Jon. We are trying to contact some other senior people in highway control departments so that the discussion can get more media coverage and the message can be spread far and wide. We are also carrying out a Silent Candle March on the same day in the evening to highlight the cause.
We kindly request your newspaper team to provide us media coverage so that our campaign and the idea behind it can get recognition, thereby spreading more awareness about cell phone use in cars and its dangerous consequences. For any information and in case you are interested in helping us, please feel free to contact at our college office phone number (777) 651-4860 or on the address mentioned below.
John Gates (Coordinator)
St. Patrick’s College,
234, Park Street