- For the retirement letter, you can go both ways, that is the formal or informal way, depending upon your relation with the supervisors in the organization.
- Remember that while you are retiring, it is not the time to get even, set the record straight or bring up past issues. Leave all this aside and just remember the good times and the things you learned during your tenure.
- Do not talk about any particular person in your letter, and be as cordial as possible.
- Proper notice should be given to the company; six weeks is a good notice period. This notice can be given verbally, but has to be followed by a written letter.
- Give your letter to the human resources department and discuss all paperwork and retirement formalities with them.
- Remember that in no case should your retirement letter have innuendos, puns or jokes. Do not leave others with a bad taste in their mouth.
Apart from tips, there are certain rules that you must follow while writing a formal letter.
- Clear: When conveying a message through a letter, you should be very clear about the thoughts that you would like to pen down.
- Short: Formal letters should always be short. Avoid long sentences and unnecessary explanations.
- Simple: The formal letters should always be clear and to the point. Long sentences or use of some heavy vocabularies might not be well-perceived by the receiver.
|Employee Info||In this, you give your complete contact details, which include:
|Date||The date should be the same as the date on which you submit the letter.|
|Employer Info||This is where you give all details of the employer like:
|Subject||Here, mention the purpose of the letter in one line.|
|Salutation||Include a suitable salutation like Dear Mr./Ms./Mrs. (supervisor’s name)|
|First Paragraph||In this paragraph, state the reason for writing the letter, and include that you are retiring from your position on a given date.|
|Second Paragraph||In this paragraph, mention your term with the company. Then talk about the great opportunity you had working for the company. Be gracious, irrespective of what kind of experience you had in the organization. In this paragraph, take an opportunity to mention your experience with the company, management, and colleagues. This is where you thank your superiors, colleagues and supervisors for their help and support. Keep it short and simple.|
|Third Paragraph||In this paragraph you must offer help in training the person who will be replacing you or any other assistance during your transition process.|
|Fourth Paragraph||This is optional information which should be included only if you want to continue working part-time or on a contractual basis. This is where you specify contact details regarding the same.|
|Closing||End the letter with any of these:
Leave some space – at least two blank lines – between the closing, and your name.
|Signing off||This is essential and should include:
|CC||This is specified after the closing, and includes the names of the individuals to whom you want to share a copy with. For multiple names, make sure you add names with “cc”, each on a new line.|
221, Children’s Park
Annie Mayer Road
California – 5543333
Jul 20, 2012
211, Adam Street
California – 5545556
Subject: Retirement Letter
Dear Mr. Karl Nash,
In this letter, I intend to announce my formal retirement from Oata Limited as Product Manager, effective from Aug 15, 2012.
I have been employed in this Company for a period of 15 years, and had a wonderful experience working here. I would like to take the opportunity to thank the company, the management, and definitely my colleagues for the immense support and help, without which it would have been difficult to work.
While I look forward to leading a retired man’s life, I will definitely miss working in this company with my wonderful colleagues and management. I will love to assist, if I can be of any help, during this transition period.